Accounting Officer

Lartisien, former Grand Luxury Group is a travel and lifestyle company specialized in crafting high-end experiences. We do this through an exclusive Collection of the world’s absolute best hotels. The company was founded in 2007 in Paris by two brothers, Ivan and Rouslan Lartisien, and 15 years later, we are an award-winning company and a benchmark in the world of luxury travel with offices in 3 countries, including France, Mauritius and the Philippines.
 
Our market? Luxury travelers across the globe and some of the world’s biggest brands and fashion houses. Lartisien provides a comprehensive solution to their travel and event planning needs with 360° travel services: Hotel bookings, flight reservations, train transfers, cruises, experiences and so much more!

For recall, Lartisien is a Collection of 450 of the world’s most exceptional hotels, and for any stay booked through us, travelers enjoy a personal Guest Experience Manager to tend to their every need.

The Accounting Officer is responsible for the accounting of the group's subsidiary; Lartisien Events. You will be in charge of the full accounting process of events which are being organized worldwide.

Manage financial flows relating to events activity (disbursement):

• Monitor cash advances received by accounts / clients in anticipation of events

• Monitor disbursements incurred on behalf of clients (and their subsidiaries) with suppliers for each event

• Audit invoices submitted by suppliers in relation to actual customer consumption and manage invoicing errors

• Reconcile and update the list of disbursements incurred with the concierge software used by the operational teams during each event

• Prepare initial and final disbursement receipts and invoices for clients and subsidiaries at the end of the event

Ensure outstanding customer debts recovery at the end of the mission :

• Collect receivables from clients

• Ensure recovery of overpaid balances from event service providers

Manage service fees and commissions invoices:

• Preparation, issuing and accounting of the service fees invoiced to clients, and the commissions invoiced to event service providers

• Follow up of invoices to be issued with sales and operations teams

• Collection of those invoices, keeping a clear record of dunning actions on the company’s main tools

• Payment reconciliation on the Invoicing software. Recovery of payment discrepancies.

• Close follow-up of intercompany transactions

Prepare the documentation for the proper bookkeeping of the activity

• Ensure the reconciliation of payments to invoices, and bank reconciliation in terms of company bank accounts and credit card statements dedicated to the activity on a weekly basis.

• Monthly preparation of accounting documents and records of the activity for the work of the accountant (external)

• Archive documentation for each project

• Manage monthly closing of Lartisien Events to meet deadlines

• Optimize processes through tasks automatization and by implementing new tools

• Hand over accounting documents electronically: bank statements, supplier invoices...

Management of suppliers:

• Be in charge of the dematerialization of invoices on Spendesk

• Initiate transfers on banking platforms Initiate suppliers payments when becoming due

• ACCA qualified or other professional qualification in accounting or finance

• 3 or more years of accounting experience in an international company or accounting firm

• Ability to make proposals for the implementation of new tools/processes

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Interpersonal and communication skills

• Good team spirit and excellent analytical skills

• Excellent time management skills

• Spoken languages : French and English