Administrative and Business Support Officer

Innpact is the first certified B Corporation in Luxembourg. We recruit people who believe in finance as a force for good to support sustainable impact finance initiatives aiming at solving social and environmental issues. Our talents are passionate about impact finance and have very high ethical standards.

Based in Luxembourg and active globally, we provide specialised impact finance consulting services and fund management services to numerous impact finance initiatives. Innpact has supported the establishment of impact finance vehicles in excess of €10 billion providing significant contributions to the UN’s Sustainable Development Goals.

Through our AIFM and CIS Manager and non-regulated services and in collaboration with impact investment management firms, Innpact manages a dozen mid- and large-size impact vehicles active in microfinance, renewable energy, conservation, carbon projects or agriculture. Innpact brings its 17 years’ experience through various tailor-made services including portfolio management, risk management, compliance, reporting and impact management services.

Innpact Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

To support our growth, we are looking for a motivated and experienced Administrative and Business Support Officer for our group. In this role, you will be working directly with colleagues from all teams of the group including senior management. The role is essential for the efficient handling of our administrative and operational processes.

Administrative Support / Office Management

• Management of the reception, welcoming business partners, guests and suppliers, and organising meetings

• Administrative tasks, such as invoice processing, signatories arrangements, correspondence and courier management, documentation and archiving

• Supplier management

• Travel and logistics arrangements for Innpact staff and fund vehicle Directors in relation to events and Board meetings, as well as to support event management, as required

• Support of senior management, as required

Business Support

• Support documentation of Board resolutions taken, Board signatories

• Support E-desk filings, arrangement for certificates of residence or other relevant documents

• Arrange for notarization and apostille

• Support regulatory requirements, KYC and AML document collection, if required

• Support the arrangement of corporate activities

Business Development Support

• Arrange for business meetings and support outreach to prospects

• Support contacts & data management and completeness of data within business tools

• Prepare regular and ad-hoc system reporting

Qualifications & Experience

• Bachelor’s degree or similar in Business Administration or related field

• Minimum of 5 years of experience in an administrative and business support function, ideally within the financial sector

• Effective and strong communicator and relationship builder, able to interface confidently with colleagues, senior management and clients/business partners

• Proficiency in office software, data systems

• Strong ability and flexibility to work efficiently in a dynamic working environment

• Organisational talent, attention to detail, ability to manage tasks, files, schedules efficiently, respond swiftly and effectively to unforeseen situations in a client-focused environment

• Ability to conceive, embrace, manage and implement positive change

We offer you…

• A highly motivating and dynamic work environment within a growing, highly respected sector where you can expand both your professional and personal skills.

• The chance to work at the forefront of impact finance, combining financial services, sustainable development and ethical values.

• The opportunity to interact professionally and frequently with an enthusiastic team, senior management, as well as major Luxembourg and international suppliers

• Training and Career Advancement: Benefit from training based on your performance and growth.

Your motivation matters to us! Please make sure to include a short cover letter explaining why you are a great fit for this position.
⚠️ Applications submitted without a cover letter will not be considered.

Please refer to our website (www.innpact.com) to learn more about our team, services, clients and values.