Administrative Assistant F/M

International Design and Build group specializing in complex buildings, we are mainly involved in turnkey construction, renovation and extension projects in the Datacenter, Critical Utilities, Industry & Cleanrooms, Wines, Spirits & Agri-Foods sectors. 

Through our 15 locations in France and abroad, our 650 employees are all driven by a common passion: design and build complex and varied projects with commitment and ingenuity, while integrating measures to limit our environmental footprint. 

As part of our growth, we are looking for an Administrative Assistant based in Peania to ensure the smooth operation of the site’s base of operations. Your main responsibilities will include:

• Handling telephone switchboard calls and managing mail

• Drafting, proofreading or translating administrative documents

• HR administrative handling ( collect and update employees administrative documents)

• Collecting and reviewing subcontractor administrative documentation

• Preparing, performing and ensuring a smooth onboarding on site

• Performing administrative tasks (organizing meetings, drafting minutes, follow-ups, tracking tables, etc.)

• Ensuring proper organization and archiving of supplier documentation, contracts, amendments, invoices, etc.

• Overseeing the site’s Health & Safety administrative follow-up (managing personal protective equipment, etc.)

• Ensuring the smooth functioning of the base of operations (supplies, service providers, etc.)

These tasks are not exhaustive : additional administrative missions may be assigned to you depending on the company’s developments.

You hold a qualification in secretarial work or managerial assistance and have at least 2 years of experience in office administration, ideally in the construction or engineering sectors.
You have advanced computer skills (Office Suite, Outlook, etc.). Your interpersonal skills, organization, and adaptability will enable you to succeed in this position.
Speaking fluently Greek and English, a good level of French would be appreciated.

Please attach an English CV.