Administrative & Talent Acquisition Officer

Since 1985, CIRA has specialized in industrial instrumentation, particularly in regulation, testing, commissioning, diagnostics, and supervision of works. We operate internationally, primarily as a subcontractor for major industrial companies and system integrators.

General Administration

• Operational Support :

  • Manage scheduling, internal/external correspondence, and company record-keeping to ensure smooth operations.

  • Coordinate administrative tasks between headquarters and local teams, including logistics, reporting, and documentation.

  • Coordinate and monitor the lifecycle of contracts (clients, suppliers, partnerships), ensuring compliance with deadlines, terms, and legal requirements.

  • Act as a point of reference for internal teams regarding contractual obligations and administrative follow-up.

• Internal and External Liaison :

  • Serve as a bridge between departments (sales, technical, finance) and external stakeholders (clients, vendors).

  • Ensure timely follow-up on commitments, deliverables, and compliance for all administrative processes.

Talent Acquisition

• Recruitment Process Management:

  • Identify staffing needs, draft and post job descriptions, and source candidates through various channels.

  • Pre-screen resumes and applications.

  • Maintain professional and responsive communication with candidates throughout the recruitment process.

• First-Level Interviews:

  • Conduct initial screening interviews with candidates to assess qualifications, motivation, and cultural fit.

  • Provide feedback and recommendations to hiring managers for next steps.

• Onboarding Support:

  • Assist in preparing employment contracts and organizing onboarding sessions for new hires.

• Recruitment Database:

  • Maintain up-to-date candidate files, CVs, and recruitment reports.

Coordination & Continuous Improvement

• Cross-functional Collaboration:

  • Work with managers to anticipate administrative and staffing needs.

• Process Optimization:

  • Propose improvements to streamline administrative and recruitment processes.

• Reporting:

  • Develop dashboards to track administrative efficiency and recruitment activity.

Education

• Bachelor’s or Master’s degree in Business Administration, Human Resources, or a related field.

Experience

• Minimum 3 years of experience in administrative roles, with exposure to recruitment or HR tasks.

• Experience in conducting first-level interviews is a plus.

• Experience in contract management, compliance, or general administration is highly valued.

Skills

• Organization & Multitasking: Ability to handle multiple tasks and prioritize effectively in a dynamic environment.

• Communication: Strong interpersonal skills for internal and external interactions.

• Technical Proficiency: MS Office (Word, Excel, PowerPoint) and administrative tools (ERP, CRM, HRIS).

• Attention to Detail: Rigor, confidentiality, and adherence to procedures.

• Adaptability: Ability to work autonomously and collaboratively across departments.

Languages

• Fluent in English. French is a plus.

• Additional languages relevant to CIRA’s international markets are a plus.

Work Environment

• Team: Collaborative environment with regular interaction across administrative, HR, sales, and technical teams.

• Tools: Use of administrative software, recruitment platforms, and reporting tools.

Performance Indicators

• Administration: Timeliness, accuracy, and compliance of administrative processes.

• Recruitment: Efficiency of the first-level interview process, quality of candidate shortlisting, and satisfaction of hiring managers.

• Overall Contribution: Impact on improving workflows and supporting company operations.