Executive assistant / Assistante de direction (H/F)

Automotive Cells Company (ACC) is a joint venture created in the summer of 2020 and backed by Stellantis, Mercedes-Benz and Saft (a subsidiary of TotalEnergies). Our ambition is to produce electric batteries at the highest technological level while developing cleaner mobility that is accessible to as many people as possible.

🔋 We are proud to manufacture, in our Gigafactory in Billy-Berclau, the batteries that already equip several electric vehicles available on the market (PEUGEOT E-3008 and E-5008, Opel Grandland, and soon the DS N°8, the Citroën C5 AIrCross and the new Jeep Compass).

To bring this ambition to life, we're looking for skilled, agile people in all areas linked to running a factory: Production, Maintenance, Quality, Engineering, HSES... to join our Gigafactory in Billy-Berclau (Hauts de France), our Industrial Center of Industrial Excellence in Nersac (Angoulême) and our R&D center in Bruges (Bordeaux).

⚡ If you're looking to develop your career beyond what you imagined in the industry of the future, don't hesitate any longer and join us!

Your role will be to assist the VP in charge of the second plant of ACC's Gigafactory in Billy-Berclau Douvrin and part of his team for all administrative tasks.

You will be in charge of :

• Proactively manage the meetings set-up and organization, internal and external.

• Ensure that all travels are properly organized and that the expenses are managed on time using the ACC tools

• Manage the archiving of all legal documents and assist with ACC key decision processes

• Assists manager by performing related duties.

• Aids in developing, coordinating, and enforcing systems, policies, procedures, and productivity standards.

• Document meeting minutes of team meetings and follow up due dates of open actions

• Prepare and organize customer visits internal and external

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

• Maintaining comprehensive and accurate records

• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

• Answering phone calls in a polite and professional manner

• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.

The selected candidate for this role should match the following profile expectations:

Experience

• 7+ years as senior executive assistant

• Previous experience in managing complex meetings set-up and organization

Qualifications

• English and French proficiency mandatory, additional langages such as German are a plus for your application.

• Proficient use of usual digital tools such as MS Office suite, MS Teams and overall any solutions dedicated to trips management, expenses management and so on.

Key behaviours

• Customer focus (internal/external),

• Active listening skills,

• Good interpersonal relationship,

• Multi-tasks,

• Autonomous.

Some of our assets: A production site 30 minutes from Lille, connected to Paris, Bruxelles and London by highways and TGV, equipped with cutting-edge technologies, in an international environment and surrounded by green spaces.

You will be working in the first Gigafactory in France, and benefit from charging stations for electric vehicles, meal vouchers, additionnal & seniority leaves, free access to Gofluent, etc

Our process usually involves up to 3 interviews: 2 métier and one HR.