Executive Assistant

The company

30% of global agricultural raw materials end up as wasted resources. In other words, 6% of our global carbon emissions are generated for nothing. That’s it. 

At Hubcycle, we are reshaping the food industry by transforming overlooked by-products into competitive ingredients. Our approach hacks conventional supply chains, demanding boldness, peak performance, pragmatism, and collaboration. This should never prevent us from delivering the highest food safety standards, though. 

We act as professionals, always.


Our culture

We believe a great workplace is about working alongside exceptional people who push us forward. We cultivate a culture of excellence, ownership, and impact, ensuring that each person at Hubcycle contributes meaningfully to our mission. 

This requires creativity, resilience, and a hunger to challenge the norm. We are not here to play it safe; we are here to build a company that changes how the world sources food. 

We move fast. We expect excellence. 

We challenge each other constantly. We don’t hide behind excuses. We don’t tolerate mediocre standards, negligence, nor carelessness. 

This environment is demanding and high-impact, but deeply rewarding. Let’s be clear: Even if this sounds sexy, Hubcycle is not for everyone. 

So please read on. 

Our mission

We buy what others discard.

We spot and assess agri-food by-products, turning them into high-quality, competitive & sustainable ingredients.

We’re not just avoiding waste, we’re rethinking the supply chain, creating a fully upcycled ecosystem for tomorrow’s food.

By connecting industry players to untapped resources, Hubcycle boosts circularity and food access, doing more, with less.

As Executive Assistant, you are the invisible backbone of our CEO's effectiveness — absorbing complexity, filtering noise, and freeing Julien to focus on what only he can do. Your role is simple to state, hard to master: remove every low-value task from his plate, without him having to ask twice.

Your mission: save 10 to 15 hours per week for the CEO. Every week. Without fail.

Day to day, you will : 

• Manage all professional and personal scheduling — meetings, travel, agenda coordination — with zero friction and zero follow-up needed.
  ■ Success = calendar runs itself. CEO never misses a beat. 
  

• Anticipate needs before they are expressed — prep briefs, pre-read materials, context summaries, and logistics — so Julien walks into every interaction ready.
  ■ Success = you've already thought of it before he asks. 
  

• Act as gatekeeper and filter — protect the CEO's time from low-priority interruptions while keeping the right people connected.
  ■ Success = the right things get through. The rest doesn't. 
  

• Own low-stakes decisions autonomously — coordinate, confirm, respond, and close without escalation on routine matters.
  ■ Success = fewer decisions land on the CEO's desk. 
  

• Maintain absolute discretion — on business matters, personal matters, strategic conversations, and anything in between.
  ■ Success = you know everything. You say nothing. You're trusted unconditionally.

This is not an administrative role. This is a strategic support role — one where judgment, anticipation, and discretion matter more than any tool or process.

Who You Are

• You anticipate, not just react — always one step ahead.

• Rigorous, discreet, and calm under pressure.

• You understand company strategy well enough to act

• autonomously.

• You simplify complexity. You don't add to it.

• You know when to ask and when to act.

Must-Haves 

• Proven experience as EA, Chief of Staff, or similar high-trust support role

• Exceptional organizational and prioritization skills

• Fluent in French and English (written and spoken)

• Ability to handle sensitive information with total confidentiality

• Strong communication skills — clear, concise, and professional

• At ease with ambiguity and fast-changing contexts

Nice-to-Haves 

• Experience in a startup or scale-up environment

•  Familiarity with tools like Notion, Google Workspace, Slack, or similar

• Exposure to operations, supply chain, or food industry

• Ability to manage both professional and personal scheduling

You embody our core values

• Discernment 

• Boldness 

• Dedication to performance 

• Communication 

• Collaboration 

• Pragmatism 

• Integrity