Executive Assistant

Lina Ghotmeh — Architecture is a Paris-based, award-winning design and research practice with projects across Europe, the Middle East, Asia, and the UK. Guided by our philosophy of “Archaeology of the Future,” we combine innovation, sustainability, and cultural depth in every project.

We are seeking a highly organized, discreet, and proactive Executive Assistant to support the director. You’ll manage her day-to-day schedule, coordinate travel and events, and serve as the key interface between the director, our team, and external partners.

Key Responsibilities:

Diary & Inbox Management: Coordinate the director’s full calendar, filter meeting requests, and prioritize correspondence in English and French.

Travel & Logistics: Arrange complex international travel itineraries, visas, accommodations, and on-site logistics.

Communications: Draft and proofread emails, presentations, and briefing notes; manage incoming calls and visitor welcome. Manage incoming press & events requests.

Event Coordination: Organise client meetings, studio events, and public appearances (talks, exhibitions, awards)

Administrative Support: Handle expense reports, invoice approvals, filing, and office supply ordering

Liaison & Research: Act as liaison with clients, consultants, galleries, and institutions; conduct ad hoc research as required
Confidentiality & Discretion: Maintain the highest level of confidentiality in all matters.

This role could extend to office management and transversal tasks, to be discussed during the interview.

• 3+ years of experience as a Personal Assistant or Executive Assistant, ideally in architecture, design, or a creative field. The candidate could also be coming from another transversal field (press, gallery work, design etc.) but able to adapt in this new position.

• Exceptional organizational and time-management skills, with keen attention to detail.

• Fluent in French and English (oral and written)

• Excellent communication and interpersonal skills; professional phone and email etiquette.

• Strong problem-solver: able to anticipate needs and manage competing priorities
  Highly proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable learning new tools (e.g., YouTrack, Slack)

• Discreet, trustworthy, Empathic and adaptable to a fast-paced, international studio environment

• Right to work in France; occasional travel may also be required.