Junior Bid & Tender Coordinator (F/M/X)

The Cyber & Security division of Leonardo Belgium is part of a globally recognized group that recently settled offices in Brussels. The company's Cyber & Security Division is a pivotal innovator in the field of cybersecurity, offering tailor-made solutions and utilizing leading-edge technology for a variety of sectors.

We are currently looking for a Junior Bid & Tender Coordinator to join our Cyber & Security Solutions division. In this role, you will provide support to the Bid & Tender Manager and the wider Offer Engineering team throughout the entire lifecycle of tendering processes, primarily in the EU Institutions domain.

This is a cross-functional and collaborative position, ideal for someone with a commercial mindset who is eager to develop coordination and stakeholders management skills within a dynamic and international environment.

Key Job Accountabilities

• Support the bid team by providing an initial analysis of tender specifications and a summary of the scope

• Collect the necessary documentation and information (credentials, references, resources) for the preparation of offers

• Liaise with various internal teams to obtain relevant inputs and ensure alignment

• Participate in regular status meetings and report progress to the team

• Ensure the formatting, quality, compliance, and coherence of the offer documents

• Take minutes of meetings and contribute to communication with Customers (e.g., clarification questions, document submissions)

• Organise, update, and maintain the bid library and related workspaces

• Support ongoing improvement initiatives within the Offer Engineering team.

Required skills & Experience

• At least 2 years of relevant professional experience in a similar role (e.g., project coordination, sales support, communications, tendering, policy advisory, ...)

• Experience working with Microsoft Excel, Word, and PowerPoint

• Excellent organisational skills, attention to detail, and accuracy

• Strong research and analytical skills, with the ability to extract and synthesize information from complex documentation

• Strong communication and interpersonal skills

• Business-level fluency in English (spoken and written)

Nice to have

• Experience working in a public sector or EU context

• Knowledge of the EU public procurement process

• Mastery of French and/or Italian

Personal Attributes

• A versatile, autonomous, and proactive professional, capable of managing tasks independently while collaborating with multiple teams

• Solution-oriented mindset, with the ability and willingness to adapt quickly to new domains and develop new skills

• Comfortable working in a cross-functional, multidisciplinary environment involving internal and external stakeholders across legal, compliance, commercial, and technical domains

• Collaborative team spirit, openness to feedback, and willingness to contribute to process improvement

What we offer

• A hybrid work schedule, blending in-office collaboration with the convenience of working from home

• A permanent contract in an internationally recognized company utilizing cutting-edge and innovative technology in the ever-evolving field of cybersecurity

• A dynamic job with a wide variety of tasks, offering room for personal growth

• Collaboration with diverse teams in a multicultural environment, providing exposure to various perspectives and ideas

• An attractive salary package in line with industry and market requirements