Logistics Officer

SOS MEDITERRANEE is a civil European rescue association founded in 2015 to face the humanitarian tragedy and the lack of adequate state rescue capacity in the Mediterranean on the deadliest maritime migratory route in the world since 2014. Created by a group of European citizens, our maritime and humanitarian organisation has three missions:

1. To rescue people in distress at sea.

2. To protect and assist survivors on board our ship.

3. To bear witness and raise awareness about the tragedy unfolding in the central Mediterranean.

Today, SOS MEDITERRANEE is a network composed of four European entities (Germany, France, Italy, Switzerland) sharing the objective to support our rescue operations at sea. Search and Rescue (SAR) operations have been carried out since February 2016 in the Central Mediterranean off the Libyan coasts with the chartered ships Aquarius and Ocean Viking. To date, over 40.000 people have been rescued by SOS MEDITERRANEE.

SOS MEDITERRANEE is currently looking for a Logistics Officer onshore for a 6 month contract, in order to replace a Logistics team member who is going on leaves.

Under the management of the Logistics Manager onshore, the Logistics officer will support the logistics department in its daily tasks, with a particular focus on the supply chain and IT management.

Mission 1: Ensure the purchase for the Operations departments

• According to the department managers’ and according to SOS MED Procedures, ensure to have the necessary quotations to proceed to the purchase

• Transfer quotation to relevant managers for needed validation through our online signing platform, and ensure a follow up on the validation process

• Ensure the follow-up of all purchases through the tools related to the procurement process (procurement follow-up, log order etc.)

• Draft any necessary documents to support procurement files (waivers, contracts etc.)

Mission 2: Support the logistics team in market analysis and providers listing follow-up

• Support in all market analysis through tasks such as drafting of quotation request and collection, analysis of offers

• Upon specific request, prepare specific market analysis before purchasing

• Improve the providers listing follow-up tool

Mission 3: Support the logistics team in the follow-up of stock management and delivery of material

• Fill in stock documents for the shore logistics stock, based on orders and stock reports from our warehouse collaborators

• Prepare and send all necessary material from base office to OV station, and all other necessary deliveries that might occur

• Upon requests, and with the help of the logistics manager, help liaise with the collect department for donations opportunities

Mission 4: Support the management of onshore and onboard IT equipment and subscription

• Handle requests for new emails and account

• Act as focal point with the IT provider for set up of new equipment and new organizational accounts

• Regularly update our equipment follow-up tools with new assets, change of property

• Regularly inventory IT material and follow-up on needed maintenance

• Support the logistics manager in other IT projects upon request

Qualification and experience:

• Bachelor's degree or equivalent in logistics (3 years)

• At least 1 year experience in logstics in an international NGO

• A past experience in supply chain & storage management

Skills:

• Excellent organizational and time management skills

• Excellent communication skills, teamwork experience

• Self-motivated, autonomous

• Ability to cope with uncertainty and change of plans

• Proficient with Ms Office, including teams, excel, outlook and related business tools

Language:

• Fluent in English (C1) and at least fluent in another language (French or Italian)