Human Resources - Recruitment & Crewing Officer

SOS MEDITERRANEE is a civil European rescue association founded in 2015 to face the humanitarian tragedy and the lack of adequate state rescue capacity in the Mediterranean on the deadliest maritime migratory route in the world since 2014. Created by a group of European citizens, our maritime and humanitarian organisation has three missions:

1. To rescue people in distress at sea.

2. To protect and assist survivors on board our ship.

3. To bear witness and raise awareness about the tragedy unfolding in the central Mediterranean.

Today, SOS MEDITERRANEE is a network composed of four European entities (Germany, France, Italy, Switzerland) sharing the objective to support our rescue operations at sea. Search and Rescue (SAR) operations have been carried out since February 2016 in the Central Mediterranean off the Libyan coasts with the chartered ships Aquarius and Ocean Viking. To date, over 40.000 people have been rescued by SOS MEDITERRANEE.

SOS MEDITERRANEE is currently looking for a HR - Recruitment & Crewing Officer.

Under the management of the HR and Finance manager, the recruitment and crewing officer ensures the recruitment, the crewing and evolution of SOS MEDITERRANEE’s onboard team in close collaboration with the technical departments. S/he also contributes to the implementation of the HR policies and processes and to the quality of the HR management in her area of intervention. 

Mission 1: Recruitment 

• Ensure the conformity and the quality of the recruitments by coordinating the recruitment process and supporting the managers throughout this process.

• Ensure the different steps of the recruitment process are followed by the different hiring managers

• Execute the HR actions of the recruitment process (advertisement, longlist, interviews, reference check etc.)

• With the HR&Finance manager, establish the candidate's salary when requested and communicate the job offer to the candidate

• Maintain clear, timely, and professional communication with applicants

• Conduct HR briefings for new employees
  

 Mission 2: Crewing  

• Elaborate crewing plan for future rotations ensuring matching between outreach, operations needs and pool management, and submit for validation to the concerned technical department

• Verify that all onboard personnel have the necessary valid training and certifications, ensuring compliance with operational and regulatory requirements.

• Communicate the necessary information to the onboard crew

• Manage the crew change and coordinate port call movements

• Prepare all necessary documents for the bridge team relative to the crewing 

• Maintain regular contact with the onboard team members and pool members to keep track of their availability and readiness to onboard. 

• Communicate port-call information details to partners and visitors 

• Assist in the preparation of the access lists to Port when necessary 

• Communicate all the crewing information to the HR&Fin officer for contractualization of onboard crew 

Mission 3: Strategy

• Participate to the implementation of the HR strategy  

• Implement the HR processes and policies of her/his scope of activities

• Propose improvements related to the HR processes and policies 

• Participate to the monitoring of the HR risks   

• Contribute to the development of middle term and long-term HR projects and policies 

Mission 4: Professional development

• Facilitate the realization of the performance evaluation process

• Participate to the definition and the implementation of the annual training plan 

• In collaboration with the Learning and Development coordinator and the technical managers and contribute to the career pathway definition of the onboard team

• Contribute to the definition and implementation of skills development initiatives, in collaboration with managers and L&D.

• Contribute to the assessment of the proposed training initiatives 

• Upon request, participate the realization of HR exit interview for each end of contract  

• Ensure the realization of debriefings for onboard employee when required 

Mission 5: Quality life at work

• Participate to the monitoring of onboard staff quality life at work, and report any alert to the HR and Finance Manager

• Participate in the implementation of any action plans linked to QLW

• Report to the HR manager any critical situation

Mission 6: Reporting

• Contribute to the HR requested reporting and dashboarding of the HR department

Qualification and experience:

• Diploma of higher education (DUT), bachelors BA or BSc in HR management or social sciences, economy 

• Master degree in human resources management 

• Previous work experience of minimum 2 years in human resources and/or crewing related position 

• Previous experience working with manning company and international contracts 

Skills:

• Recruitment, training and professional development, employee administration 

• Good understanding of humanitarian principles and ethics 

• Knowledge of maritime law

• Ability to organize her.his work and to work in team

• Adaptability, Rigor and Autonomy

• Stress management skills

• Sense of confidentiality and respect of professional secrecy  

• Good active listening skills and ability to use non-violent communication

• Ability to take some steps back

• Ability to analyse, synthesize and formalize

• Proficient with Ms Office, Teams, HRIS, Google forms

Language:

• Fluent in English and French (spoken and written)